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Home » 11 Best Procure-to-Pay Software for the Mid Market

11 Best Procure-to-Pay Software for the Mid Market

Buying Procure-to-Pay software (P2P) can bring huge benefits to your business.

Having a single platform for the entire procurement process is not only a simple and efficient way to work.

It can liberate procurement professionals by automating much of the drudgery zone of administrative and operational procurement. Instead, Procurement can focus on the more strategic, value-added tasks that drive both top and bottom line results to the business.

Additionally, it can also provide much-needed peace of mind to CFOs, offering benefits such as:

  • Increased compliance
  • Simplification of processes
  • Elimination of maverick spend, which can otherwise negatively impact cash flow
  • Reduction in accounts payable discrepancies

However, P2P software may seem out of reach for mid-market companies.

Procure-to-pay software for mid-market businesses: Key Factors

These are the most important considerations for the mid-market when deciding which procure-to-pay software solution is best for them:

  1. Features
  2. Ease-of-use
  3. Easy and relatively fast implementation
  4. Pricing
  5. ROI: It must, at least in theory, provide a return on investment in less than a year

They can’t afford to waste time and money resulting from a complex, lengthy implementation. It requires a fast return on investment (ROI) and the solution must quickly prove its value to the business.

It may feel like P2P suites are the sole preserve of large enterprises with huge budgets. But, we’re about to show you that need not be the case!

Some providers such as the ones we’ve listed cater specifically to offer procurement tech for mid-market businesses.

What is considered a mid-market business?

For the sake of this article, we would consider any business above $50 million and below $1 billion in annual revenue to be a mid-market business.

Below $50 million we define as a small and medium-sized enterprise (SME). The European Union takes a very similar definition.

SMEs are unlikely to see an ROI on procurement software unless it’s a lower-priced software with relatively basic functionality.

Mid-market businesses, on the other hand, could invest in this software and easily see a quick return if they have the right change management and procurement talent in place.

Above $1 billion businesses are typically a target of established, enterprise source-to-pay and source-to-contract suites. I’m referring here to the likes of as SAP Ariba, GEP and Coupa procurement software.

This is not sponsored content

No provider has paid us to be part of this list. Ask yourself when reading other similar articles whether this is also true of them…

And now, we give you our 11 best Procure-to-Pay software solutions for the mid-market.


1. Onventis

Onventis provides a Procure-to-Pay module for buyers that streamlines the procurement process from purchasing to payment. The software automates workflows and approvals, manages supplier catalogues, and provides real-time analytics for better decision-making.

The module also includes features such as contract management, invoice processing, and payment processing. Users can access the software from any device, and it integrates with ERP systems for seamless data transfer. Case studies on their website showcase integration with SAP specifically.

The software is available in both cloud-based and on-premise deployment options.

CEO Frank Schmidt was a guest on the podcast in April 2022.

It offers flexible pricing plans based on the number of users and modules required, with a free trial available to test out the software before committing to a subscription. Every organisation is unique, and Onventis offers a fully modular platform. So if there are features you don’t need, Onventis doesn’t make you pay for them.

Onventis also provides a comprehensive suite of source-to-contract, contact management and spend analytics features in addition to their Procure-to-Pay module.

The platform is used by multinational companies across the globe, and has expanded significantly in recent years beyond its German base. Onventis is also often recognised as one of the best solutions for mid-sized manufacturing businesses.


2. Kissflow

Kissflow Procurement Cloud is a cloud-based procurement software that offers a wide range of modules to streamline purchasing processes. The platform includes P2P modules such as purchasing, vendor management and invoice management. They also interface with additional modules in Kissflow’s suite such as contract management.

These working together seamlessly to digitise the entire procurement process, from requisition to payment.

The purchasing module allows users to manage procurement workflows and approvals with customisable options for purchase orders and request forms.

Kissflow Procurement Cloud offers a flexible pricing model based on the number of users and modules used, making it scalable for organisations of any size. Moreover, the platform offers easy integration with various third-party applications, such as accounting systems and ERPs.

One potential weakness of Kissflow Procurement Cloud is the lack of simplicity relative to some of the other tools featured in this article. However, the platform’s flexibility in pricing, and comprehensive set of procurement modules make it a suitable choice for growing and mature organisations looking to streamline their procurement processes.

Additionally, the platform provides real-time analytics and reports, allowing users to gain valuable insights into their procurement operations.


3. Medius

Medius is a Sweden-headquartered procurement solution that offers a comprehensive set of modules to streamline purchasing processes. It offers the full range of functions you need from an end-to-end platform:

  • Strategic Sourcing
  • Contract Management
  • Procurement
  • Accounts Payable automation
  • Payments and Supplier Management
  • Actionable Data Insights.

Medius Procurement Solutions is a comprehensive procurement platform that offers robust procure-to-pay and invoice automation modules.

The procure-to-pay module provides a centralised purchasing system for both catalogue and non-catalogue items, taking into account user permissions, purchase approval workflows, and budget limitations. This module streamlines the procurement workflow by automating key processes such as requisitions, purchase orders, and approvals.

The invoice automation module automates expense claim submissions and approvals, providing insight into employee spending patterns. This module also streamlines the invoice approval process by automating workflows and integrating with other financial systems.

Medius Procurement Solutions enables users to gain control over their spend management by providing real-time visibility into spending patterns and supplier performance. The platform’s intuitive user interface makes it easy for novice users to navigate and use the system efficiently.

Medius offers a flexible pricing model based on the number of users and the modules used, making it scalable for organisations of any size.

Its modular nature eases friction during integration, so Medius is simple to set up and integrate with your back-office.


4. Procurify

Established Canadian software provider Procurify offers a full P2P spend management suite designed to streamline purchasing and spending within a growing organisation.

It offers features such as purchase order management, inventory tracking, budgeting, and approval workflows. Procurify aims to simplify buying processes while providing insights into company-wide spending trends to help identify cost-saving opportunities.

They also have physical and virtual purchasing cards (P-Cards) to empower individual users and departments to manage their own budgets without needing to contact their in-house procurement team to raise orders.

Procurify’s CEO, Aman Mann, was a guest on The Procuretech Podcast way back in the summer of 2020.

This one places a big emphasis on design, with a strong mobile-first user experience.

Procurify offers all-in-one pricing starting at $2000 per month and integrates with QuickBooks and NetSuite. Its core market is pretty diverse, with featured case studies from education, non-profit, manufacturing, tech and biotechnology & healthcare sectors.


5. Proactis

Proactis is a large, well-established UK-headquartered software company offering a suite of solutions. They boast successful clients in both the public and private sector across the UK, Continental Europe, North America and APAC.

Their procure-to-pay module is designed to streamline the purchasing process from requisitions through to payments. The procure-to-pay module offers features such as purchase order management, invoice processing and approvals, supplier management, budget tracking, and reporting.

Proactis’ procure-to-pay module is customisable, with an eProcurement marketplace and AP offered, as well as Supplier Relationship Management. This can all integrate with other systems, such as ERP and financial systems. The platform also offers a mobile app that enables users to manage purchasing activities on-the-go.

Proactis offers different pricing options for its procure-to-pay module, as well as a fully managed service. The pricing is based on the number of transactions processed per year and the level of customisation required.

In addition to the procure-to-pay module, Proactis also offers other modules such as sourcing, contract management, and supplier network solutions.

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6. Vroozi

Vroozi is a mature California-based provider of P2P automation software. Unlike their competitors, they focus purely on accounts payable automation and procure-to-pay for mid-market businesses. They are not an end-to-end procurement software suite.

The software is designed to simplify the purchasing process for businesses of all sizes. The software provides various features such as smart shopping lists, approvals, receiving, invoice matching, and analytics to help users streamline their purchasing process, reduce costs, and increase efficiency.

One of the standout features of Vroozi is its user-friendly interface, accessible from anywhere, on any device, making it an ideal solution for businesses with remote employees or multiple locations.

Vroozi integrates with popular accounting systems like QuickBooks and NetSuite, but also larger ERP systems such as SAP and Oracle.

Overall, Vroozi is a comprehensive procurement and spend management solution that provides businesses with the tools they need to streamline their purchasing process and save time and money. It’s designed for high-growth organisations who want to automate AP and purchasing while maintaining spend visibility.

image of Software Name product landing page


7. Compleat Software

Compleat Software is a UK-based cloud-based procure-to-pay and AP automation solution designed to help businesses streamline their purchasing process.

The software provides a range of features including purchase order creation, invoice processing, and approvals, as well as real-time budget tracking and analytics.

One of the standout features of Compleat Software is its AI-powered invoice capture, which eliminates the need for manual data entry by extracting invoice information automatically, reducing errors and saving time.

Another unique feature is the punch-in integration they have with Amazon Business, enabling users to purchase on Amazon and then punch into Compleat to finish the order process in a compliant way.

Compleat Software integrates with popular accounting systems, such as Sage and Xero. Additionally, the software’s mobile app allows users to manage their purchasing process on-the-go, making it an ideal solution for businesses with remote employees or multiple locations.


8. PRM360

PRM360 is an Indian cloud-based procurement software solution for classic procure-to-pay, eSourcing and contract approvals and e-signatures.

The procure-to-pay module provides businesses with a comprehensive platform for managing all aspects of the procurement cycle. This includes functions such as supplier management, purchase requisition, purchase order creation, goods receipt, and invoice reconciliation. The module is built to be scalable and configurable, allowing businesses of all sizes and industries to use it effectively.

PRM360’s e-invoicing module is designed to help businesses automate their invoicing processes, reducing manual efforts and errors. It allows suppliers to submit electronic invoices directly to the business’s financial system, eliminating the need for manual data entry.

The module also includes features such as invoice tracking, exception handling, and dispute resolution, ensuring that businesses can manage their accounts payable more efficiently.

In summary, PRM360’s software is a robust solution for businesses seeking to improve their procurement and payment processes. With its flexible and scalable modules, it can be tailored to meet the specific needs of any business, regardless of size or industry.


9. Tradogram

Tradogram is a cloud procurement software from Canada, designed to help businesses streamline their purchasing processes from end-to-end. The platform has several modules, such as purchase orders, spend management, inventory management, and supplier management, which can be used independently or together.

Their PO module allows users to create and approve digital purchase orders and requisitions quickly. The spend management module helps businesses identify areas where they can save money by tracking and analysing their spending. The sourcing module helps companies send out RFQs to multiple suppliers, compare offers, and always negotiate the best deals. The inventory module enables firms to manage stock levels and track their inventory in real-time. Lastly, the supplier management module helps businesses manage their relationships with suppliers by tracking performance and compliance.

Tradogram’s flexible pricing model is based on a per-user basis and offers three plans: Basic, Premium and Enterprise. Monthly and annual recurring payment options are available.

A robust procurement solution, Tradogram offers integrations with accounting software like Quickbooks and Xero, as well as larger ERP systems like Netsuite, Microsoft Dynamics, Sage and others. For any other integration requirements, Tradogram offers an API that allows pushing and pulling data seamlessly with any system. 

image of Software Name product landing page


10. Fraxion

Fraxion is a US-based procure-to-pay and spend management solution that offers a wide range of modules to streamline purchasing processes. These modules work together seamlessly to automate the entire procurement process, from supplier identification and selection to invoice processing and payment.

Its focus is heavily on public sector, education, non-profits and the real estate sector. That being said, there is nothing limiting it to these areas, except for not being able to handle material master data and specs for direct material purchases.

The purchasing module provides a centralised purchasing system for both catalogue items and non-catalogue items, taking into account user permissions, purchase approval workflows, and budget limitations. Furthermore, the expense management module automates expense claim submissions and approvals, providing insight into employee spending patterns.

Fraxion offers flexible pricing models, including subscription-based and usage-based pricing. Moreover, the platform offers minimal implementation costs and an intuitive user interface, making it easy to use for both novice and experienced users.

While Fraxion has a robust set of features, it lacks integration with some of the higher-end ERP systems that the top end of the mid-market may be working with e.g. SAP and Oracle.

Nonetheless, Fraxion’s ease of use, flexibility in pricing, and comprehensive set of procurement modules make it a suitable choice for organisations looking to streamline their procurement processes.


11. Precoro

Precoro is a Ukrainian / US-based software provider focusing on e-procurement and procure-to-pay for small and medium-sized businesses.

The e-procurement solution offered by Precoro includes tools for managing supplier catalogues, tracking inventory levels, and generating reports on purchasing trends. It also enables users to collaborate with team members and suppliers, reducing the time and effort required to complete procurement tasks.

Precoro’s procure-to-pay module provides a comprehensive platform for managing the entire transactional purchasing lifecycle. The module includes features such as purchase order creation, requisition management, invoice processing, and payment reconciliation. The system integrates with multiple accounting systems, ensuring that businesses can easily manage their finances while maintaining compliance with regulatory requirements.

Unlike many of their competitors, Precoro is super transparent on pricing. They offer two pricing plans:

Small (<20 users) $39/user/month
Large (>20 users) contact for a custom quote.
Precoro also offers a 14-day free trial for interested users.

Above that number of users is price upon request.

The software offers a user-friendly interface while also enabling businesses to tailor it to meet their specific needs.

Which is the best procure-to-pay software for mid-market businesses?

So, which P2P solution is best for your business?

There is no right or wrong answer.

Just because another organisation has had success with one solution doesn’t mean that it will work well in yours. We touch on this in our recent article on 10 things to consider when sourcing procurement software.

We also covered the difference between procure-to-pay and source-to-pay, in case you were wondering what the two terminologies mean.

Ultimately, it boils down to the size, maturity and individual requirements or your business. Some of the solutions we have listed are more suited to the upper end of the mid-market. These often have features such as integration with SAP and Oracle, and modular add-ons where you can build as your requirements grow. Whereas others are a better fit for rapidly scaling companies, or public sector and not-for-profit enterprises.

It’s always advisable to be wary of any reviews and “best-of” lists when considering what will work for your organisation.

If you could use some more detailed insights of what may work best for you, then reach out and we’d love to learn more about what challenges you’re trying to solve.